Do I need a software to run payroll?

To get started, you will need to source a payroll software that is up to date with tax laws. ElevateHR is an excellent choice for businesses in Kenya. You can also use ElevateHR Payroll Outsourcing service. If not outsourcing; using the ElevateHR payroll system, prepare all your employee details and check employee records to ensure they are correct, up-to-date and accurate. Take note of the payroll data check for allowances, deductions, and hours worked. Choose a payroll schedule—there are different schedules a business can choose for running their payrolls, including daily, weekly, semi-weekly, and monthly. Indicate the payment method for each employee, either cash or bank transfer. Employees can also receive payments via mobile money if the employer has an M-Pesa account set up at their bank. Employees should receive payslips at the end of each pay period so they can keep track of all income earned and all other deductions.

What are the payroll mistakes that can happen when you do payroll manually?

The most common payroll risks are: Not understanding or keeping up with the latest tax regulations and requirements Not handling employee deductions correctly Not allocating employee allowances and benefits correctly Not maintaining employee records and files correctly

How do I set up payroll for my small business in Kenya?

To set up payroll for your small business in Kenya, you need to: Have a registered business, either as a Sole Proprietor, Partnership or Company with the Registrar of companies Register as a taxpayer with the Kenya Revenue Authority (KRA) Employers are required to remit Pay As You Earn (PAYE) tax with Kenya Revenue Authority (KRA) by the 9th of the following month. The lowest tax bracket in Kenya is taxed at 10% while the highest is 30%. The minimum taxable income is Kenya shillings 12,298, with the lowest tax bracket being taxed at 10% and the highest bracket taxed at 30%. Make sure your Business License is issued by the local council authorities in the County in which you are operating. As an employer, you must register with the National Social Security Fund (NSSF) to pay into your employees’ retirement fund. Both employees and employers contribute Kenya shillings 200 to the National Social Security Fund (NSSF) by the 15th of the month following a worker's payday. In Kenya, employers must obtain and maintain an insurance policy with an insurer approved by the government in respect of any liability they may incur under the Work Injury Benefits Act to their employees. Acquire an affordable payroll system such as ElevateHr to automate your payroll.

Can I do payroll myself?

Yes, you can do payroll yourself. It's easy to do payroll yourself if you have the right information about how to do it. A payroll software should make your life easier when it comes to payroll in terms of time, money and accuracy. ElevateHR provides you with a user friendly payroll system that has pre calculated formulas to ensure statutory compliance Request Trial session now to get started!

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Your Strategic HR Partner

As an SME, Start-Up, or International organization venturing into the Kenyan market, we are committed to crafting tailor-made HR solutions that drive growth and excellence in your business.

Core Services

HR Consulting

Advising organizations and assisting them in setting up robust HR structures and policies. Below is a list of our services:

Organizational Structure Design

Compliance and Legal Audits

Employee Relations and Engagement

Leadership Development and Training

Employee Satisfaction/Engagement

HR Outsourcing

End-to-end outsourcing for all HR functions. Explore our services, including Recruitment and Employer of Record, to find tailored solutions for your business needs.

Payroll Services

Recruitment

Onboarding/Exits

Contract Management

Performance Management

Leave Management

Learning and Development

Employee Surveys

Recruitment

Let ElevateHR Consulting take the lead in finding the right talent for your organization.

Our recruitment service ensures a seamless process, from sourcing to onboarding, allowing you to focus on what you do best.

Staff Augmentation

New Hires

Replacement

Onboarding

Background Checks/Psychometrics

Payroll Outsourcing

Our payroll outsourcing services include, but are not limited to, payroll processing, tax compliance, and benefits administration.

Our team of experts is dedicated to ensuring that your employees are paid on time and in compliance with all legal requirements.

Payroll Outsourcing vs Payroll Automation

Employer of Record

Navigating the complexities of hiring and managing employees can be challenging.

Our EoR service takes the burden off your shoulders by handling legal and administrative responsibilities, allowing you to concentrate on your core business operations.

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